For working media

In order for reporters of all media to work in a more professional atmosphere in an effort to promote the Canadian University game, the UFRC is proposing the following to the CIS:

Motions by the UFRC to the CIS sports information directors.

1. 50/45 Roster proposal

Rationale: To allow for full disclosure of players who will and could possibly play in a game.

– This will allow TV Crews and radio crew adequate time to prepare before a game.
– It will allow coaches greater flexibility in regard to injured/eligible players.
– It will ensure there are no game day “surprise” players added to a roster, catching broadcasters off guard.
– This is a similar system to what is in place with the CFL.

BIRT:

1. Team Complement
During the regular season, no more than 45 players for the home and visiting team may be dressed for an OUA, AUS, or QUFL game. In the case of the Canada West, a visiting team may dress no more than 40 players for a game, and the home team may dress no more than 50 players for a game.

2. Roster Submission
i) That 48 hours prior to kickoff, coaches or their designate a roster of 50 players (45 and 55 in the case of the Canada West) who are eligible to play, along with a depth chart to their Sports Information Directors and other required conference authorities.
ii) That the Sports Information Directors immediately distribute the rosters and depth charts to local and visiting radio crews, television producers, television broadcast crews, and any other media who have made a request.
iii) That 90 minutes before kickoff, the coaches inform the Sports Information Directors of their three players who will be scratched from the game day roster. This information shall be distributed in a timely fashion to all game day media and statisticians.

2. Game day access

Rationale: To have an organized and understood procedure in place for media access to players and coaches.

– To ensure that players and coaches ‘boundaries’ are not violated by reporters.
– Provide organized access for electronic media who require live and pre-recorded pre and post game interviews during live broadcasts.
– To allow access to players on the bench during the game, without creating a distraction or an obstruction to their duties.
– To create equal access for print and non-affiliated broadcast media.
BIRT:

1. Priority
The media attending a game shall have the following priority:
i) Television “rights holders” providing live game coverage.
ii) Commercial Radio “rights holders” providing live game coverage.
iii) Campus, community or non-profit radio, providing live game coverage
iv) Print Media.
v) Television and radio reporters who are not providing game coverage.
vi) Internet-based reporters.

2. Pre-game access
i) At the start of the pre-game warm up, television crews will have first priority to approach the head coach of each team for a field level interview.
ii) Commercial radio outlets who are broadcasting the game have second priority for field level access to coaches for a pre-game interview.
iii) Student radio outlets who are broadcasting the game have third priority for field level access for pre-game interviews.
iv) Other pre-game access should be arranged through the SIDs at least 24 hours prior to kickoff.

3. In-game access
i) A sideline television crew providing game coverage may interview players while the game continues. Interviews should start after a first down play, to allow adequate time for the player to prepare for play if there is a change of possession.
ii) At the end of the half, television crews may interview the visiting coach as soon as possible.
iii) Prior to the beginning of the second half, television crews may interview the home coach upon his entry to the field.
iv) At the end of the half, a radio reporter as part of a game broadcast, may interview the home coach as soon as possible.
v) Prior to the beginning of the second half, a radio reporter as part of a game broadcast, may interview the visiting coach upon his entry to the field.

4. Post-Game access
i) A television crew providing game coverage will be allowed access to two players from each team for live or recorded post-game interviews.
ii) No other interviews should occur within the boundaries of the field of play after the completion of the game.
iii) SIDs should designate a central area for interviews with the head coach, no later than 15 minutes after the end of the game. This area can be at field level outside the boundaries, or in an available conference room inside the stadium.
iv) After the coaches have completed their general post game interview, the locker rooms shall be open to all media.
v) Upon prior arrangement, after addressing the media, the coaches can proceed to a sideline radio, or go directly to the radio broadcast area for an interview.

3. Media area priorities

Rationale: To develop a guideline to assist SIDs in the management of working media areas. This will allow the most professional presentation of their product as possible.

BIRT:
1. Priority
The media attending a game shall have the following priority in seating:
i) Print Media.
ii) Television “rights holders” providing live game coverage.
iii) Commercial Radio “rights holders” providing live game coverage.
iv) Campus, community or non-profit radio, providing live game coverage
v) Television and radio reporters who are not providing game coverage.
vi) Internet-based reporters.

2. Information-internet access
Every effort will be made to provide wireless internet access to all reporters and support crew.

3. Television – Game broadcast
SIDs, in conjunction with facilities management should be required to provide the following:
i) Broadcast location with room for two announcers and a statistician.
ii) Five camera locations.
iii) Parking for a broadcast truck as close as possible to broadcast location.
For guideline purposes, when resources and planning make it possible:
a) In larger CFL-sized stadiums, to locate the broadcast crew and cameras on the side opposite to the area with the majority of spectators.
b) In larger CFL-sized stadiums, to locate fans on only one side of the stadium.
c) Where there is only one grandstand, locate the TV Crew to the side facing the grandstand.

4. Radio – Game Broadcast
i) That the home teams provide two broadcast areas with analogue phone lines. The lines will be labeled with dial-in numbers.
ii) The broadcast area has a complement of three seats for play-by-play, colour commentator and statistician/spotter.
iii) The priority for broadcasters at events is as follows; visitor commercial broadcaster, home commercial broadcaster, visitor campus-community broadcaster, home campus-community broadcaster.
iv) That the various radio crews, when separate booths or broadcast areas are not available, are placed as far apart from each other as possible to avoid cross talk.
v) That the SIDs delivers statistics to each broadcaster at the end of each quarter.

5. Print Media.
i) Reporters require access to wireless internet when possible.
ii) Where wireless internet is not possible, the press box should have two phone lines dedicated for print media use.
iii) That the SIDs delivers statistics to each broadcaster at the end of each quarter.

4. Posting rules

BIRT:

1. Posting rules
Game day procedure will be posted for the use of the media and teams at the stadium. A set will be distributed to SIDs to post for teams and media.
i) The “Media Access” outline shall be as follows:
a) Stating pre-game access rules.
b) Stating post-game access rules.
ii) The document will be printed on an 8” x 11” sheet to be laminated by the SIDs, and posted at the following locations:
a) On the exterior of the home and visitor dressing rooms.
b) On the interior of the home and visitor dressing rooms.
c) On the interior of the entry/exit points of the press box/media area.
iii) The document shall be composed by the UFRC in conjunction with the CIS and conference offices.

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